News
Job opportunity: CESS Institute is looking for an assistant for its Quebec office
- Details
- Published: Wednesday 7 September 2011 00:00
To better support the development of its business, CESS Institute is looking for a new assistant for its Quebec offices. If you are interested, please send us your CV at This email address is being protected from spambots. You need JavaScript enabled to view it.
Position Description : Operations coordinator / President Assistant
CESS Institute is an applied research institute on development and poverty reduction issues. We also provide technical assistance to Developing and Emerging countries governments. We are looking for an Operation coordinator for our Quebec, Canada office
Duties. The successful candidate will be the assistant of the President and the operations’ coordinator. She/he will have three main responsibilities: (i) coordinate the reply to tenders; (ii) provide administrative assistance to the consultancy teams for the implementation of assignments; and (iii) manage the administrative tasks of the Headquarters.
Specifically, the successful candidate will:
(i) Coordinate the reply to tenders:
• Research, on specialized websites, requests for proposals/tender announcements relevant to CESS.
• Draft tender dossiers, coordinate the submission and follow-up on responses
(ii) Provide administrative assistance to the team for project implementation
• Organize the mission of the project teams
• Provide assistance to the project teams on project implementation
• Format, edit and finalize project reports;
• Provide research assistance (literature review, data gathering,…) and data analysis
(iii) Manage the administrative tasks of the Headquarters
• Administrative management of the office (copy, fax, mail,…)
• Organize the office agenda to coordinate work and meetings
• Assist the president in the organization of the office
• Manage CESS institute’s website
• Reply to e-mails and other correspondence
• Maintain an inventory of office furniture/material
Qualifications and Selection criteria:
• At least a first degree (Diplôme d’études professionnelles, DEP) preferably in business administration, finance, economics or statistics
• Bilingual in English and French (written and spoken)
• At least two years of relevant experience
• Good knowledge of the Microsoft Office (Word, Excel, PowerPoint) and Adobe Acrobat
• Good knowledge of of planning and management and general administration of an office
• The following skills would be an advantage: Ability to communicate effectively;
• Rigor and respect of confidentiality and deadlines;
• Ability to follow written and verbal instructions
Place of work: Headquarters of CESS Institute, 225-3055 Boulevard Wilfrid-Hamel suite 225, Quebec, QC
Type: Part time (20h/week)
Responsibility: Assistant
Should you be interested, kindly send us your detailed CV and hourly salary request at at This email address is being protected from spambots. You need JavaScript enabled to view it.
